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    AI Event Operations & Management Platform

    Custom platform for managing complex event workflows and multi-role participants.

    AI Event Operations & Management Platform
    Client
    Tech Embassy
    Industry
    Events / Tech ecosystem
    Region
    Canada

    The client organizes multi-location tech events involving diverse participant groups and complex coordination workflows.

    Challenge

    The starting point.

    Client's existing operating model was constrained by manual coordination and fragmented tools.

    • Multiple participant types (startups, investors, accelerators, guests)
    • Manual coordination across teams and locations
    • Fragmented tools and communication channels
    • Complex event logistics and workflows
    Old Process

    Manual, fragmented, slow.

    • Manual list management
    • Communication across multiple tools
    • No centralized system for event operations
    • Limited visibility into participants and workflows
    This resulted in
    • Inefficient event execution
    • High coordination overhead
    • Poor scalability
    Solution

    A custom platform, built to fit.

    D2 built a custom event operations platform that streamlined event management, participant coordination, and communication workflows. The solution centralized operations and enabled scalable, structured event execution.

    Full lifecycle event management

    From preparation to execution to follow-up.

    Participant role handling

    Segmentation across startups, investors and guests.

    Event tool integrations

    Including Luma and other ecosystem tools.

    Workflow automation

    Across preparation and live execution.

    Centralized communication

    One place for coordination and messaging.

    Voting & evaluation

    Built-in scoring and selection workflows.

    System Architecture

    A modular foundation.

    Event Management System
    Participant Management (role-based)
    Voting & Evaluation System
    Communication Workflow Engine
    Integration layer
    Luma
    Key Features

    What it does.

    Event preparation workflows
    Real-time event coordination
    Voting and scoring system
    Participant segmentation: startups, investors, accelerators, guests
    Post-event follow-ups and communication
    Results

    Measurable outcomes.

    Fully structured event operations
    Reduced manual coordination effort
    Improved participant experience
    Scalable event execution across multiple locations
    Tech Stack
    • Backend: ASP.NET
    • Frontend: Razor Pages
    • Mobile Apps: React Native
    Timeline
    1-2 months
    Concept to delivery
    Future Potential
    • Participant analytics and insights
    • Matchmaking features between participants
    • Automated deal tracking and follow-ups

    Want a system like this?

    A 30-minute conversation is enough to know if D2 is the right fit.

    Schedule a consultation